· 5 min read · Cuelyte AI team
How to Use an AI Meeting Assistant on Zoom, Meet and Teams Without a Bot
Most AI note-takers join your call as a bot. Here is how a desktop assistant can transcribe and answer in real time from your computer's audio instead - and stay off your shared screen.
Many AI meeting tools work by sending a bot into your call. It appears as an extra participant, everyone sees it, and some organisations block it. For calls where you simply want help - not an announced note-taker - there is another way.
Listening to the computer, not joining the call
A desktop assistant such as Cuelyte AI runs on your own Mac or Windows PC and listens to the audio your computer plays - the same sound you hear in your speakers or headphones. It doesn't sign in to Zoom, Google Meet or Microsoft Teams, and nothing is added to the meeting.
Because it hears the computer's audio rather than your microphone, it transcribes the other person, works with headphones on, and doesn't pick up the room around you.
Real-time answers, not just notes
Note-takers summarise after the call. A real-time assistant helps during it: the other person's words appear as they speak, and when a question comes, an answer starts in about a second.
- Press the mic or the spacebar when you want an answer (Manual mode).
- Or let it answer every question as the speaker pauses (Auto mode, on Pro).
- Send a screenshot with a question when something is shared on screen.
- Add your resume, the agenda or documents, so answers use your own material.
Staying off the shared screen
If you share your screen, you don't want your notes on it. Cuelyte AI's Hide mode leaves its window out of screen sharing and recordings at the operating-system level: you see it, and the people you share with see your normal screen. It also leaves the Dock or taskbar while hidden.
Setting it up
- Create a free account and download the app for macOS or Windows.
- Sign in, and allow audio capture the first time you press the mic.
- Join your call as usual, turn on Hide before you share, and press the mic when you need help.
Use it where you are allowed to
Some meetings, interviews and workplaces don't permit assistance or recording. That is a question for you and the people you are meeting - check before you use any AI tool on a call.